Academic Employment Opportunities

Position Information
Position Rank: Contractually Limited Appointment
Discipline/Field: Archivist
Home Faculty: Libraries
Home Department/Area/Division: Clara Thomas Archives & Special Collections
Affiliation/Union: YUFA
Position Start Date: July 1, 2012
Position End Date: June 30, 2013

York University Libraries invite applications for the position of Archivist with the Clara Thomas Archives & Special Collections.

York University is the leading interdisciplinary research and teaching university in Canada. York offers a modern, academic experience at the undergraduate and graduate level in Toronto – Canada's most international city. The third largest university in the country, York is host to a dynamic academic community of 62,000 students, faculty and staff, as well as 240,000 alumni worldwide. York’s 10 Faculties and 28 research centres conduct ambitious, groundbreaking research that is interdisciplinary, cutting across traditional academic boundaries. The Clara Thomas Archives & Special Collections is a department of York University Libraries holding over 700 metres of university records, over 2,400 metres of private and institutional papers, and an extensive collection of non-textual materials. Special Collections has over 20,000 volumes of published Canadiana, including Canadian pamphlets. Additional information on holdings and services can be found at:

The Archivist works within a collaborative and team environment, and will report to the Acting Head of the department. The incumbent will be responsible for: the appraisal, arrangement, description according to national descriptive standards, and physical processing of archival records in a wide variety of formats (including born-digital documents); development of digital content to promote the discovery and use of these records; and provision of reference services in an academic setting. The incumbent will participate in the work of the Libraries’ committees as appropriate, and will be committed to scholarship, professional development, and service.

• Master’s degree in archival studies from a graduate programme conforming to the Association of Canadian Archivists’ Guidelines for the Development of a Two-Year Curriculum for a Master’s of Archival Studies or MLS (or equivalent) with concentration in professional archival education
• Demonstrated expertise in processing and providing access to archival records within an automated work environment, including working knowledge of the Rules for Archival Description and Encoded Archival Description (EAD)
• Demonstrated expertise in using computer applications to create electronic material to promote use of archival records, such as digital facsimiles of paper-based documents, virtual exhibits, and web-based guides to holdings
• An understanding of copyright and privacy legislation
• Demonstrated project management skills
• Excellent oral and written communication skills
• Excellent organizational, analytical and interpersonal skills
• Ability to work independently and in collaboration with others
• Ability to undertake physical processing and handling of records
• Ability to manage a complex workload in a timely, effective manner with minimum supervision

This is a one-year, contractually-limited appointment with the designation of Adjunct Librarian and is appropriate for an archivist with up to three years of post-MAS, MISt or MLS experience. Librarians and archivists at York University have academic status and are members of the York University Faculty Association bargaining unit ( Salary is commensurate with qualifications. The position is available from July 1, 2012. All York University positions are subject to budgetary approval.

York University is an Affirmative Action Employer. The Affirmative Action Program can be found on York's website at or a copy can be obtained by calling the affirmative action office at 416-736-5713. All qualified candidates are encouraged to apply; however, Canadian citizens and Permanent Residents will be given priority. Temporary entry for citizens of the U.S.A. and Mexico may apply per the provisions of the North American Free Trade Agreement (NAFTA).

York University's resources include centres relating to gender equity, race and ethnic relations, sexual harassment, human rights, and wellness. York University encourages attitudes of respect and non-discrimination toward persons of all ethnic and religious groups, regardless of gender or sexual orientation.

Deadline for the submission of applications is February 6, 2012. Applications should include a covering letter that relates qualifications to the requirements of the position, a current curriculum vitae, and the names and contact information of three referees. Applications should be sent to:

Chair, Archivist Appointment Committee
York University Libraries
310 Scott Library
4700 Keele Street
Toronto, Ontario M3J 1P3
Fax: 416-736-5451

Applications should be sent by mail, or by email or fax with a hardcopy following.


Posting End Date: February 6, 2012