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Posting Summary
| Posting Number: YUSA-8119 |
| Position Title: Undergraduate Program Secretary |
| Department: Dept of Biology, Faculty of Science & Engineering |
| Affiliation: YUSA |
| Band: 7 |
| Salary: Annual salary of $47,065 will be prorated based on the number of weeks worked. |
| Duration: Temporary Full-Time |
| Hours: 8:30 a.m. - 4:30 p.m. |
| Position Start Date: October 1, 2012 Position End Date: April 30, 2013 |
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Purpose:
To provide excellent front-line service to the First-year academic programs. The incumbent will also provide secretarial/clerical support for the operations of the undergraduate programs and to assigned faculty members. |
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Education:
High School Graduation with some post-secondary education including office procedures and database applications. |
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Experience:
Minimum two (2) years’ direct experience including providing front-line service providing information regarding course/program requirements and procedures, scheduling administrative processes such as organizing and distributing information, maintaining academic enrolment, record keeping and secretarial duties in an academic environment. |
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Skills:
Typing 40-45 words per minute, accuracy essential, knowledge of an on-line computerized record system, demonstrated skills/ability in the following areas: ability to use word-processing, spreadsheet, website, web-based software at an intermediate level such as Microsoft Word, Excel and Access, Moodle, Acrobat Reader; effective customer service skills, effective oral and written communication to relay information accurately, ability to exercise tact and diplomacy and discretion with dealing with others; abilty to maintain confidentiality and handle confidential information with discretion; ability to work independently and as a team member; effective organizational skills including setting priorities and working under pressure of high volume and constant interruptions. Ability to conduct internet searches and use email software applications. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: September 28, 2012 |
| Internal Application Deadline: October 5, 2012 |
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| Extended Posting Date: January 4, 2013 |
| Extended Application Deadline: January 8, 2013 |
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| External Posting Date: January 4, 2013 |
| External Application Deadline: January 8, 2013 |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to YUSA-8119?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
by 4:30 p.m. on the posted deadline date.
When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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