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Posting Summary
| Posting Number: CPM-8321 |
| Position Title: Executive Officer |
| Department: Office of the Dean, Faculty of Graduate Studies |
| Affiliation: CPM |
| Salary Grade: H |
| Hiring Salary Range: $106,643 - $119,973 |
| Maximum of Salary Range: $146,634 |
| Duration: Continuing Full-Time |
| Hours: 8:30 am to 4:30 pm |
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Purpose:
Reporting to the Dean/AVP Graduate, the Executive Officer is the senior non-academic administrator of the Faculty of Graduate Studies and is responsible for providing strategic oversight (directly and indirectly) of all non-academic services in the Faculty of Graduate Studies The Executive Officer is responsible for budget planning and financial control, human resources, administration and policy, facilities and space management.
The EO also provides support to the Dean and Associate Deans in matters related to academic administrative appointments in Graduate Studies, policy and resource allocation. The EO works with Central Administration and Graduate Programs on aforementioned matters to facilitate decentralized resources management and informed and effective budgetary decision-making.
The EO is policy advisor to the Dean/AVP Graduate, with regard to resource utilization, budget and professional management of administrative projects and processes throughout the Faculty of Graduate Studies and with regard to human resources and employee relations activities for all non-academic faculty employees.
In addition, this role is responsible for ensuring that academic administrators across Faculties are in compliance with the relevant Collective Agreements for graduate student employment. The EO of FGS is expected to be the "subject matter expert" and advisor for his/her fellow FEOs on graduate studies matters, and is responsible for developing models and strategies, both short-term and long term, for graduate student funding in the context of enrolment and target pressures and relevant collective agreements. |
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Knowledge:
Superior skill in budgetary planning and control; advanced computerized spreadsheets and data base management skills including on-line financial records system; in depth knowledge of finance, budget and procurement processes highly developed analytical and planning skills; consensus building and superior leadership skills; ability to work effectively with a variety of constituent groups at all levels; broad knowledge of human resources, employment legislation and collective agreement administration; broad understanding of the goals and objectives of a University; knowledge and understanding of each Faculty’s academic plan and graduate priorities; thorough knowledge of academic administrative processes and governance to develop and maintain effective administrative practices and procedures; excellent communication skills, both oral and written; comprehensive knowledge of administrative and business policies and practices in a large institution; long range planning (budget, staff, computing, space) skills; broad knowledge of facilities and building operations and services; overview knowledge of regulatory requirements for health and safety in a large workplace; general knowledge of administrative computing applications preferred. |
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Education:
A University degree is required. Graduate degree preferred.
Accounting accreditation desirable. |
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Experience:
7 to 10 years of senior administrative experience in progressively responsible positions.
Expertise in contract administration in a unionized environment.
Experience in a university or other public sector environment is an asset. |
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Skills:
Problem solvers, innovative, creative, visionary; thinks strategically; deals well with ambiguity and complexity; Superior networking and consensus building skills; Manages with integrity, discretion, diplomacy and tact; Excellent written and oral communication skills; Applies situational leadership; changes behaviour readily; Negotiation skills; cool under pressure. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: March 11, 2013 |
| Internal Application Deadline: Posted until filled |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to CPM-8321?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
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When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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