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Posting Summary
| Posting Number: YUSA-8374 |
| Position Title: Senior Planner, Ceremonials & Events Operations |
| Department: ADVANCEMENT - Office of Alumni Relations |
| Affiliation: YUSA |
| Band: 15 |
| Salary: $67,262 |
| Duration: Continuing Full-Time |
| Hours: 8:30 am to 4:30 pm. Will also be required to attend events outside of these regular office hours. |
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Purpose:
Under the direction of the Manager, Events & Ceremonials, the Senior Planner leads the development, coordination and implementation of all pan-University ceremonies, institutional, advancement and alumni events at both Keele and Glendon campuses. Ceremonies include but are not limited to convocations, installations of Presidents and Chancellors, Remembrance Day, building openings, building namings and ground breakings. The Senior Planner provides event planning support and expertise to faculty-based donor relation events on a case by case basis. This position engages the growing communities of staff, students, faculty, donors and alumni to foster and facilitate engagement and support, financially and otherwise, for the University. |
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Education:
An undergraduate degree in Theatre, Business. Communications, Humanities, Marketing, Social Sciences or Visual Art. Equivalent education and experience includes college diploma in Event Management, Public Relations or Hospitality plus 1 year practical related experience in addition to the minimum years of work experience required. Knowledgeable and aware of current and future trends related to convocation, university policies and protocols and of fundraising professional standards and ethics. |
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Experience:
Four (4) years' experience in the planning and implementation of large scale events (1000+ attendees) are essential, including:
2 years in a lead role executing convocation.
2 years stage and production management.
Staff oversight. |
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Skills:
Demonstrated skills including:
Strong oral and written communication skills.
Excellent organization and project management abilities to coordinate, plan and schedule multiple complex projects and budgets at the same time.
Superior attention to details.
Budgeting skills.
Initiative and creativity.
Strong event coordination skills.
Tact, discretion and courtesy essential, even in times of challenging and conflicting demands.
Working effectively under pressure of high volume and meeting daily deadlines.
Exercising good judgment.
Balancing the competing demands of day-to-day work and frequent interruptions.
Demonstrated computer skills including:
Intermediate Word processing (MS Word).
Intermediate Spreadsheets (MS Excel).
Intermediate Presentation software (MS PowerPoint).
Basic / Introductory Databases (MS Access).
Knowledge of event-management software. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: April 24, 2013 |
| Internal Application Deadline: May 1, 2013 |
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| Extended Posting Date: May 6, 2013 |
| Extended Application Deadline: May 13, 2013 |
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| External Posting Date: May 6, 2013 |
| External Application Deadline: May 13, 2013 |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to YUSA-8374?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
by 4:30 p.m. on the posted deadline date.
When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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