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Posting Summary
| Posting Number: YUSA-8606 |
| Position Title: Administrative Secretary |
| Department: Faculty Affairs, Faculty of Liberal Arts & Professional Studies |
| Affiliation: YUSA |
| Band: 6 |
| Salary: Annual salary of $46,076 will be prorated based on the number of weeks worked. |
| Duration: Temporary Full-Time |
| Hours: 8:30 am to 4:30 pm |
| Position Start Date: November 4, 2013 Position End Date: September 1, 2014 |
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Purpose:
PLEASE NOTE: THIS IS A TEMPORARY CONTRACT. Under the general direction of the Associate Director, Administration and in support of the Associate Dean’s portfolio, Faculty Affairs, the Administrative Secretary provides administrative and clerical support to the Associate Dean, Faculty Affairs. Also provides back-up support to the front reception desk in the Office of the Dean. |
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Education:
High school graduation with secretarial training or equivalent. |
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Experience:
2 years related experience (secretarial, scheduling and organizing meetings, scheduling and organizing electronic calendars, reception, etc.), preferably in an academic environment. |
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Skills:
Typing 40-45 wpm; accuracy essential; demonstrated skill/ability in the following areas: intermediate word-processing in a Windows environment; intermediate spreadsheet (e.g., MS Excel); intermediate computerized file and database management skills; knowledge of electronic mail; electronic calendar (e.g., Lotus Notes, iCal); excellent organizational skills including ability to set priorities, multi-tasking and meeting deadlines; working effectively under pressure of high volume and constant interruptions; obtaining and providing accurate information in a clear and concise manner; good written communication skills; dealing courteously and effectively with people; maintaining confidentiality; attending accurately to detail; exercising initiative; tact and diplomacy; good judgment; working effectively both independently and as a member of a team. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: October 7, 2013 |
| Internal Application Deadline: October 15, 2013 |
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| Extended Posting Date: October 18, 2013 |
| Extended Application Deadline: October 25, 2013 |
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| External Posting Date: October 18, 2013 |
| External Application Deadline: October 25, 2013 |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to YUSA-8606?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
by 4:30 p.m. on the posted deadline date.
When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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