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Posting Summary
| Posting Number: YUSA-9888 |
| Position Title: Administrative Assistant |
| Department: LSE-Lassonde School of Engineering - Office of the Dean |
| Affiliation: YUSA |
| Band: 10 |
| Salary: $56,183 |
| Duration: Continuing Full-Time |
| Hours: 8:30 am to 4:30pm |
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Purpose:
Under the direction of the Director supports the goals and objectives of the Office of the Dean and provides advanced reception, administrative and clerical support for the general operation of the Office of the Dean. Provides back-up for the Executive Assistant during absences. |
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Education:
Post-secondary education in office administration (including post-secondary accounting/bookkeeping courses or training). |
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Experience:
Minimum of 3 years’ recent related experience in an administrative role; Experience must include, front desk reception and providing support to senior-level administrators. Experience dealing with corporate, business and government entities; coordinating multiple activities in a fast-paced environment including: program/event coordination and budget administration in an academic environment. |
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Skills:
Typing 50 wpm, accuracy essential.
Intermediate to advanced knowledge of the following software packages: Windows; MS Word (advanced level); MS Excel (advanced level); MS Access (advanced level) electronic calendar/scheduling software; and e-mail software (e.g. Lotus Notes & Entourage); MS Powerpoint; SIS, ARMS, Visio, e-reports.
DEMONSTRATED SKILLS: Ability to handle a busy reception desk in a positive and professional manner. Ability to work courteously and effectively with people; obtaining and providing information in a clear and concise manner; excellent organizational skills, including ability to work effectively under pressure of high volume; ability to set priorities and meet deadlines; ability to work independently; excellent communications skills (oral and written); demonstrated good judgment and initiative; effectiveness in attending to details; tact and diplomacy essential; ability to maintain confidentiality and, ability to work as an effective member of a team. General knowledge of financial policies, processes and guidelines that align with the strategic goals of the LSE as well as general knowledge of University standards, policies and practices. Familiarity with Occupational Health and Safety regulations. Accuracy, punctuality and reliability are essential in this position. |
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Additional Notes :
Please note: This position requires the candidate to produce verification of degree(s), credential(s), or equivalencies from accredited institutions and/or their international equivalents at the time of interview. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: April 26, 2016 |
| Internal Application Deadline: May 3, 2016 |
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| Extended Posting Date: May 24, 2016 |
| Extended Application Deadline: June 7, 2016 |
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| External Posting Date: May 24, 2016 |
| External Application Deadline: June 7, 2016 |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to YUSA-9888?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
by 4:30 p.m. on the posted deadline date.
When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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