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Posting Summary
| Posting Number: CPM-9932 |
| Position Title: Executive Assistant to the Dean |
| Department: Office of the Dean, Faculty of Environmental Studies |
| Affiliation: CPM |
| Salary Grade: C |
| Hiring Salary Range: $55,339 - $58,447 |
| Maximum of Salary Range: $64,044 |
| Duration: Permanent Full-Time |
| Hours: 8:30am to 4:30pm. |
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Purpose:
The Faculty of Environmental Studies is a leading centre in Canada for teaching and research on environmental and community sustainability issues. The Executive Assistant provides efficient, professional and confidential executive support, to the Dean of the Faculty of Environmental Studies. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with staff, faculty and high-level internal and external contacts and officials, with frequent exposure to confidential information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgment. The Executive Assistant assesses the importance and urgency of issues or problems that arise, prioritizes the issues, and alerts the Dean, Associate Deans, Executive Officer or other senior managers of potential problems or conflicts, and refers matters to department Managers and staff within the Faculty as appropriate. |
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Education:
University degree or equivalent combination of education and experience. |
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Experience:
Minimum of 5 years related experience providing a full range of executive support to a senior leader or administrator of a complex institutional environment. Event planning experience is required. Familiarity with full-time faculty hiring protocols is an asset. |
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Skills:
Excellent communication skills, both oral and written. Proven research and analytical skills. Ability to produce clear and concise documentation and reports. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as in a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long term deadlines. Ability to maintain confidentiality. Experience and proficiency with all computer applications used in the Office of the Dean (Word, Excel, Access, Lotus Notes, etc.). Ability to adapt to change and learn new applications. Thorough knowledge of Faculty and University protocols and governance, including ability to quickly understand and apply policies and procedures. Understanding of and belief in the mission of higher education, research and scholarship. Understanding of issues of diversity and inclusion and the ability to integrate these into all aspects of role. Knowledge of academic collective agreements is an asset. |
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Additional Notes :
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. |
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| Cover Letter Required: Yes |
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Dates:
| Internal Posting Date: May 25, 2016 |
| Internal Application Deadline: Posted until filled |
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| Extended Posting Date: May 25, 2016 |
| Extended Application Deadline: Posted until filled |
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| External Posting Date: May 25, 2016 |
| External Application Deadline: Posted until filled |
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Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University.
Are you interested in applying to CPM-9932?
To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474
During the application process, please ensure that:
- You have submitted a complete application package using our online application portal*. A complete application package consists of the completed application form, a cover letter and resume
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When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
Please note, due to the high volume of applications received only those selected for an interview will be contacted.
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