Non-Academic Position Postings

Posting Summary
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Posting Number: CPM-10291
Position Title: Assistant Manager Document Processing
Department: Assessment & Document Processing, Admissions
Affiliation: CPM
Salary Grade: D
Hiring Salary Range: $58,654 - $65,986
Maximum of Salary Range: $80,650
Duration: Permanent Full-Time
Hours: 8:30 am - 4:30 pm
 
Purpose:
With a dual reporting line to the Assistant Director Admissions Assessment and the Assistant Director Transfers & Transitions the Manager is primarily responsible for the systematic control, planning, implementation, and oversight of operational activities involving the processing of admission application and documents associated with applications (e.g. application forms, transcripts, supporting documents, etc.) for both hard copy and electronic format. The manager is also responsible for coordinating current student documentation back into the admissions process that affects the transfer credit evaluations. This position manages the mailroom functions including the intake of mail (Admissions receives one of the largest shares of University mail) its processing and outgoing correspondence including courier services directed at future students to ensure timely receipt and confirmation of their application and next steps in the admissions process.
 
Education:
University degree (preferred in records management, library science, operations, or business) or equivalent experience; knowledge of relational database and quality assurance practices. Certified Records Manager credential an asset.
 
Experience:
2 years' managerial experience including the development, formulation and implementation of policies/procedures directly related to document processing, review and logistics. Experience managing a high volume mailroom operation. Familiarity with design, development, implementation and maintenance of a document imaging system to process high volumes of hard copy documents. Staff supervisory experience required. Knowledge of and experience with computerized Information Systems Experience in an academic/government agency/high volume document processing unit preferred.
 
Skills:
Solid written and oral communication skills to relay/train/and document information; good judgement, initiative and resourceful problem solving skills; proven ability to manage/organize several functions simultaneously; strong human resource management skills; effective interpersonal skills; working knowledge of application oriented software including spreadsheets and database applications (e.g. MS Access, MS Excel, large computerized record system, document imaging systems etc.). Demonstrated commitment to the values of Student Success: Collaboration, Care, Accountability, Respect, Innovation, Inclusion and Excellence.
 
Additional Notes :
Please note: This position requires the candidate to produce a verification of degree(s), credential(s) or equivalencies from accredited institutions and/or international equivalents at the time of interview.
 
Cover Letter Required: Yes
 
Dates:
Internal Posting Date: January 16, 2017
Internal Application Deadline: Posted until filled
 
Extended Posting Date: January 16, 2017
Extended Application Deadline: Posted until filled
 
External Posting Date: January 16, 2017
External Application Deadline: Posted until filled

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

Thank you for your interest in a career with York University.

Are you interested in applying to CPM-10291? To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474

During the application process, please ensure that:

The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

Please note, due to the high volume of applications received only those selected for an interview will be contacted.

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