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Posting Number: YUSA-8119
Position Title: Undergraduate Program Secretary
Department: Dept of Biology, Faculty of Science & Engineering
Affiliation: YUSA
Band: 7
Salary: Annual salary of $47,065 will be prorated based on the number of weeks worked.
Duration: Temporary Full-Time
Hours: 8:30 a.m. - 4:30 p.m.
Position Start Date: October 1, 2012   Position End Date: April 30, 2013
To provide excellent front-line service to the First-year academic programs. The incumbent will also provide secretarial/clerical support for the operations of the undergraduate programs and to assigned faculty members.
High School Graduation with some post-secondary education including office procedures and database applications.
Minimum two (2) years’ direct experience including providing front-line service providing information regarding course/program requirements and procedures, scheduling administrative processes such as organizing and distributing information, maintaining academic enrolment, record keeping and secretarial duties in an academic environment.
Typing 40-45 words per minute, accuracy essential, knowledge of an on-line computerized record system, demonstrated skills/ability in the following areas: ability to use word-processing, spreadsheet, website, web-based software at an intermediate level such as Microsoft Word, Excel and Access, Moodle, Acrobat Reader; effective customer service skills, effective oral and written communication to relay information accurately, ability to exercise tact and diplomacy and discretion with dealing with others; abilty to maintain confidentiality and handle confidential information with discretion; ability to work independently and as a team member; effective organizational skills including setting priorities and working under pressure of high volume and constant interruptions. Ability to conduct internet searches and use email software applications.
Cover Letter Required: Yes
Internal Posting Date: September 28, 2012
Internal Application Deadline: October 5, 2012
Extended Posting Date: January 4, 2013
Extended Application Deadline: January 8, 2013
External Posting Date: January 4, 2013
External Application Deadline: January 8, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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