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Posting Number: YUSA-8173
Position Title: Administrative Secretary
Department: Social Science, Faculty of Liberal Arts & Professional Studies
Affiliation: YUSA
Band: 6
Salary: Annual salary of $45,173 will be prorated based on the number of weeks worked.
Duration: Temporary Full-Time
Hours: 8:30 a.m. - 4:30 p.m.
Position Start Date: December 3, 2012   Position End Date: June 20, 2013
The purpose of this position is to provide secretarial and administrative support to the Undergraduate Program Director and undergraduate program area in the Department of Social Science.
High School graduation with secretarial training or equivalent.
2 years related secretarial and administrative experience including, coordinating academic processes including enrolments, grades, academic honesty, curriculum, CUPE, coordinating meetings, answering enquiries in a front-line public service area, in an academic environment.
Typing 45-50 w.p.m. with ability to accurately input information is essential; demonstrated skill/ability in the following areas: intermediate wordprocessing in a Windows environment (e.g. MS Word); intermediate spreadsheet skills (e.g. MS Excel); working knowledge of ARMS (Academic Resource Management System) and CUPE Hiring System,; proficiency with on-line student records system (SIS); knowledge of electronic mail and electronic calendar (e.g. Lotus Notes); knowledge of web software (e.g., Contribute) preferred. Excellent oral communication skills to elicit information and answer enquiries; dealing courteously and effectively with people; exercising tact and diplomacy in an environment of confidentiality; good judgement; exercising initiative; maintaining confidentiality; ability to effectively and efficiently arrange meetings; minute-taking; excellent organizational skills including setting priorities, meeting deadlines and working effectively under pressure of high volume, including ability to multi-task, set priorities, and meet deadlines; working effectively both independently and as a member of a team; excellent attention to detail; good written communication skills; punctuality and reliability.
Cover Letter Required: Yes
Internal Posting Date: October 29, 2012
Internal Application Deadline: November 5, 2012
Extended Posting Date: November 21, 2012
Extended Application Deadline: November 23, 2012
External Posting Date: November 21, 2012
External Application Deadline: November 23, 2012

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

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