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Posting Number: YUSA-8190
Position Title: Program Secretary
Department: Deaf Education Program, Faculty of Education
Affiliation: YUSA
Band: 6
Salary: Annual salary of $45,172 will be prorated based on the number of weeks worked.
Duration: Temporary Full-Time
Hours: 8:30 am - 4:30 pm
Position Start Date: December 3, 2012   Position End Date: April 30, 2013
PLEASE NOTE: THIS IS A TEMPORARY CONTRACT. The incumbent in this position will provide administrative and secretarial support to the Deaf and Hard of Hearing Program in the Faculty of Education. The incumbent will work closely with the faculty members who teach in the program and staff in the Undergraduate Program and Practicum Office and Undergraduate Student Services unit in the Faculty to coordinate services for the program.
High school graduation with secretarial training or equivalent.
2-3 years related work experience (e.g., assisting in academic program responsibilities: answering enquiries, admissions, registration, grades, records, etc.; secretarial support to faculty and administration) in an academic environment.
Demonstrated skill/ability in the following areas: advanced word processing (e.g. MS Word); intermediate spreadsheet skills (e.g. MS Excel) and basic database skills (e.g. MS Access) in a Windows environment; typing 40wpm, accuracy essential; knowledge of degree and program requirements preferred; knowledge of SIS or a similar on-line system; computerized file management in a Windows environment; electronic mail and electronic scheduling; Internet; excellent written communication skills; strong minute-taking skills; effective oral communication skills to elicit and provide accurate information in a clear, concise and efficient manner; ability to present a professional image and awareness of sensitivity necessary when communicating with a minority culture; effective interpersonal and public relations skills including active listening; exercising tact and diplomacy; maintaining confidentiality; attention to detail; exercising good judgement and initiative; ability to work both independently and as a member of a team; adapting readily to frequent change in work environment, work teams, and assignments; effective problem-solving skills; working effectively and accurately under pressure of high volume and constant interruptions; excellent organizational skills including planning, setting priorities, multi-tasking and meeting deadlines.
Cover Letter Required: Yes
Internal Posting Date: November 9, 2012
Internal Application Deadline: November 16, 2012
Extended Posting Date: February 1, 2013
Extended Application Deadline: February 8, 2013
External Posting Date: February 1, 2013
External Application Deadline: February 8, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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