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Posting Number: YUSA-8254
Position Title: Events and Ceremonials Assistant
Department: ADVANCEMENT - Office of Alumni Relations
Affiliation: YUSA
Band: 8
Salary: $49,003
Duration: Continuing Full-Time
Hours: 8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m. Will also be required to attend events outside of these regular office hours.
Reporting to the Manager, Events and Ceremonials, the Events and Ceremonials Assistant provides support to the Senior Events Planner and the Senior Ceremonials and Events Operations Planner. The incumbent assists with the coordination and implementation of all events (to include institutional) and ceremonies within the University and the Division of Advancement to engage the University's growing community of alumni and donors, fostering a growing level of alumni and donor engagement with, and support for the University.
College diploma in event management, public relations, or hospitality or any related field in event management. Knowledge of fundraising professional standards and ethics an asset. York University degree an asset.
One (1) year experience in assisting with event planning and coordination. Experience working on large scale events and in a university environment an asset. Travel to offsite events is expected.
Demonstrated skills including:
Strong oral communication skills, Excellent organization abilities, with superior attention to details, Tact, discretion and courtesy essential, even in times of challenging and conflicting demands, Working effectively under pressure of high volume and meeting daily deadlines, Exercising good judgment, Balancing the competing demands of day-to-day work and frequent interruptions.
Demonstrated computer skills including:
Introductory / Basic Word processing (MS Word), Introductory / Basic Spreadsheets (MS Excel), Introductory / Basic Presentation software (MS PowerPoint), Introductory / Basic Databases (MS Excel, MS Access), Knowledge of event-management software an asset.
Cover Letter Required: Yes
Internal Posting Date: January 9, 2013
Internal Application Deadline: January 16, 2013
Extended Posting Date: February 1, 2013
Extended Application Deadline: February 15, 2013
External Posting Date: February 1, 2013
External Application Deadline: February 15, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.