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Posting Number: YUSA-8374
Position Title: Senior Planner, Ceremonials & Events Operations
Department: ADVANCEMENT - Office of Alumni Relations
Affiliation: YUSA
Band: 15
Salary: $67,262
Duration: Continuing Full-Time
Hours: 8:30 am to 4:30 pm. Will also be required to attend events outside of these regular office hours.
Under the direction of the Manager, Events & Ceremonials, the Senior Planner leads the development, coordination and implementation of all pan-University ceremonies, institutional, advancement and alumni events at both Keele and Glendon campuses. Ceremonies include but are not limited to convocations, installations of Presidents and Chancellors, Remembrance Day, building openings, building namings and ground breakings. The Senior Planner provides event planning support and expertise to faculty-based donor relation events on a case by case basis. This position engages the growing communities of staff, students, faculty, donors and alumni to foster and facilitate engagement and support, financially and otherwise, for the University.
An undergraduate degree in Theatre, Business. Communications, Humanities, Marketing, Social Sciences or Visual Art. Equivalent education and experience includes college diploma in Event Management, Public Relations or Hospitality plus 1 year practical related experience in addition to the minimum years of work experience required. Knowledgeable and aware of current and future trends related to convocation, university policies and protocols and of fundraising professional standards and ethics.
Four (4) years' experience in the planning and implementation of large scale events (1000+ attendees) are essential, including:
2 years in a lead role executing convocation.
2 years stage and production management.
Staff oversight.
Demonstrated skills including:
Strong oral and written communication skills.
Excellent organization and project management abilities to coordinate, plan and schedule multiple complex projects and budgets at the same time.
Superior attention to details.
Budgeting skills.
Initiative and creativity.
Strong event coordination skills.
Tact, discretion and courtesy essential, even in times of challenging and conflicting demands.
Working effectively under pressure of high volume and meeting daily deadlines.
Exercising good judgment.
Balancing the competing demands of day-to-day work and frequent interruptions.
Demonstrated computer skills including:
Intermediate Word processing (MS Word).
Intermediate Spreadsheets (MS Excel).
Intermediate Presentation software (MS PowerPoint).
Basic / Introductory Databases (MS Access).
Knowledge of event-management software.
Cover Letter Required: Yes
Internal Posting Date: April 24, 2013
Internal Application Deadline: May 1, 2013
Extended Posting Date: May 6, 2013
Extended Application Deadline: May 13, 2013
External Posting Date: May 6, 2013
External Application Deadline: May 13, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

Thank you for your interest in a career with York University. To apply, please ensure that:

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On June 1st our application form is going automated!

The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.