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Posting Number: YUSA-8438
Position Title: Graduate Program Secretary
Department: Department of English, Faculty of Liberal Arts & Professional Studies
Affiliation: YUSA
Band: 5
Salary: Annual salary of $43,369 will be prorated based on the number of weeks worked.
Duration: Temporary Full-Time
Hours: 8:30 a.m. to 4:30 p.m.
Position Start Date: July 1, 2013   Position End Date: November 29, 2013
PLEASE NOTE: THIS IS A TEMPORARY CONTRACT. To provide secretarial, receptionist and clerical support for the Graduate Program Office in the Department of English.
High school graduation with secretarial training or equivalent.
2 year’s related experience including answering enquiries, secretarial and reception in a front-line academic environment.
Keyboarding 40-45 w.p.m., accuracy essential; knowledge of degree and Program requirements preferred; demonstrated skill/ability in the following areas: intermediate wordprocessing skills (MS Word); intermediate database skills (MS Access); basic spreadsheet skills (MS Excel); knowledge of on-line computerized records system (SIS); knowledge of electronic mail system (Lotus Notes); knowledge of web software (Contribute) preferred; effective oral communication skills to elicit and provide accurate information in a clear and concise manner; dealing courteously, tactfully and effectively with people; exercising initiative and good judgment; excellent organizational skills including ability to set priorities and meet deadlines; attending accurately to detail; minute-taking skills preferred; maintaining confidentiality; working effectively both independently and as a member of a team.
Cover Letter Required: Yes
Internal Posting Date: June 17, 2013
Internal Application Deadline: June 24, 2013
Extended Posting Date: August 2, 2013
Extended Application Deadline: August 12, 2013
External Posting Date: August 2, 2013
External Application Deadline: August 12, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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