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Posting Number: CPM-8519
Position Title: Executive Assistant
Department: Office of the Dean, Osgoode Hall Law School
Affiliation: CPM
Salary Grade: E
Hiring Salary Range: $64,172 - $72,194. Annual salary will be prorated based on number of weeks worked in the year.
Maximum of Salary Range: $88, 237
Duration: Limited Term Full-Time
Hours: 8:30 am - 4:30 pm
Position Start Date: September 16, 2013   Position End Date: October 23, 2014


The Executive Assistant provides a high level of confidential executive support to the Dean of Osgoode Hall Law School. This includes playing a leadership role in planning, implementing and managing initiatives and activities that support the Deanís roles both inside and outside the School and University. This position provides administratrive, operational and logistical assistance to the Dean to facilititate and further the Dean's work, agenda and objectives in a broad range of academic and administrative areas. This includes advising the Dean on appropriate course of action by interpreting policies and procedures and writing new policies and procedures and/or revising existing. Under the general direction of the Executive Officer, the Executive Assistant is responsible for the day-to-day management of the Office of the Dean, and management of the Deanís calendar. The Executive Assistant acts as Secretary of Faculty Council and selected committees of council and manages and administers designated projects undertaken by of the Office of the Dean, ensuring the effective and efficient utilization of staff and financial resources.
A University Degree is required. An LLB or JD qualification and solid awareness of legal concepts and curriculum is strongly preferred.
Minimum of 5 years experience providing executive or senior administrative support in a large-scale or complex operational environment involving multiple stakeholders.
Ability to identify horizontal and vertical linkages and partnerships. Knowledge of University and Faculty governance and structures. Ability to become highly conversant in past and present Osgoode initiatives, achievements and rankings Strong communication skills, both written and oral communication, and specific skill in drafting sensitive correspondence and complex reports, planning and policy documents and legislation. Expertise in preparation of formal committee minutes. Broad knowledge of parliamentary procedure. Excellent advising, planning and negotiating skills. Proven ability to; exercise initiative, sound judgment, tact and diplomacy; facilitate consensus in decision-making, and; maintain confidentially. Superior communication skills in drafting sensitive correspondence and complex reports; skill in synthesizing, analyzing, and interpreting complex information and policy documents. Regularly deals with issues which have political or personal sensitivity and significant impact on academic careers Ability to exercise sound professional judgment. Intermediate to Advanced computer skills (MS Word; Excel; Lotus Notes; Quickplace; PowerPoint; database)
Cover Letter Required: Yes
Internal Posting Date: August 1, 2013
Internal Application Deadline: Posted until filled
Extended Posting Date: August 1, 2013
Extended Application Deadline: Posted until filled
External Posting Date: August 1, 2013
External Application Deadline: Posted until filled

Thank you for your interest in a career with York University. To apply, please ensure that:

Applications are to be submitted to:

The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.