|Posting Number: CPM-8519|
|Position Title: Executive Assistant|
|Department: Office of the Dean, Osgoode Hall Law School|
|Salary Grade: E|
|Hiring Salary Range: $64,172 - $72,194. Annual salary will be prorated based on number of weeks worked in the year.|
|Maximum of Salary Range: $88, 237|
|Duration: Limited Term Full-Time|
|Hours: 8:30 am - 4:30 pm|
|Position Start Date: September 16, 2013 Position End Date: October 23, 2014|
PLEASE NOTE THAT APPLICATIONS FOR THIS POSTING WILL BE ACCEPTED UNTIL 4:30 pm, FRIDAY, AUGUST 23, 2013.The Executive Assistant provides a high level of confidential executive support to the Dean of Osgoode Hall Law School. This includes playing a leadership role in planning, implementing and managing initiatives and activities that support the Deanís roles both inside and outside the School and University. This position provides administratrive, operational and logistical assistance to the Dean to facilititate and further the Dean's work, agenda and objectives in a broad range of academic and administrative areas. This includes advising the Dean on appropriate course of action by interpreting policies and procedures and writing new policies and procedures and/or revising existing. Under the general direction of the Executive Officer, the Executive Assistant is responsible for the day-to-day management of the Office of the Dean, and management of the Deanís calendar. The Executive Assistant acts as Secretary of Faculty Council and selected committees of council and manages and administers designated projects undertaken by of the Office of the Dean, ensuring the effective and efficient utilization of staff and financial resources.
A University Degree is required. An LLB or JD qualification and solid awareness of legal concepts and curriculum is strongly preferred.
Minimum of 5 years experience providing executive or senior administrative support in a large-scale or complex operational environment involving multiple stakeholders.
Ability to identify horizontal and vertical linkages and partnerships. Knowledge of University and Faculty governance and structures. Ability to become highly conversant in past and present Osgoode initiatives, achievements and rankings Strong communication skills, both written and oral communication, and specific skill in drafting sensitive correspondence and complex reports, planning and policy documents and legislation. Expertise in preparation of formal committee minutes. Broad knowledge of parliamentary procedure. Excellent advising, planning and negotiating skills. Proven ability to; exercise initiative, sound judgment, tact and diplomacy; facilitate consensus in decision-making, and; maintain confidentially. Superior communication skills in drafting sensitive correspondence and complex reports; skill in synthesizing, analyzing, and interpreting complex information and policy documents. Regularly deals with issues which have political or personal sensitivity and significant impact on academic careers Ability to exercise sound professional judgment. Intermediate to Advanced computer skills (MS Word; Excel; Lotus Notes; Quickplace; PowerPoint; database)
|Cover Letter Required: Yes|
Thank you for your interest in a career with York University. To apply, please ensure that:
- You have submitted a complete application package (application form*, resume and covering letter) . When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
- Your application package is submitted in one of the following formats: Microsoft Word (.doc), or Adobe (.pdf). If you do not have access to the above programs, you may submit your resume and covering letter in plain text format (.txt). Please note the application form cannot be saved in this format.
Applications are to be submitted to: firstname.lastname@example.org.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.