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Posting Number: YUSA-8606
Position Title: Administrative Secretary
Department: Faculty Affairs, Faculty of Liberal Arts & Professional Studies
Affiliation: YUSA
Band: 6
Salary: Annual salary of $46,076 will be prorated based on the number of weeks worked.
Duration: Temporary Full-Time
Hours: 8:30 am to 4:30 pm
Position Start Date: November 4, 2013   Position End Date: September 1, 2014
PLEASE NOTE: THIS IS A TEMPORARY CONTRACT. Under the general direction of the Associate Director, Administration and in support of the Associate Deanís portfolio, Faculty Affairs, the Administrative Secretary provides administrative and clerical support to the Associate Dean, Faculty Affairs. Also provides back-up support to the front reception desk in the Office of the Dean.
High school graduation with secretarial training or equivalent.
2 years related experience (secretarial, scheduling and organizing meetings, scheduling and organizing electronic calendars, reception, etc.), preferably in an academic environment.
Typing 40-45 wpm; accuracy essential; demonstrated skill/ability in the following areas: intermediate word-processing in a Windows environment; intermediate spreadsheet (e.g., MS Excel); intermediate computerized file and database management skills; knowledge of electronic mail; electronic calendar (e.g., Lotus Notes, iCal); excellent organizational skills including ability to set priorities, multi-tasking and meeting deadlines; working effectively under pressure of high volume and constant interruptions; obtaining and providing accurate information in a clear and concise manner; good written communication skills; dealing courteously and effectively with people; maintaining confidentiality; attending accurately to detail; exercising initiative; tact and diplomacy; good judgment; working effectively both independently and as a member of a team.
Cover Letter Required: Yes
Internal Posting Date: October 7, 2013
Internal Application Deadline: October 15, 2013
Extended Posting Date: October 18, 2013
Extended Application Deadline: October 25, 2013
External Posting Date: October 18, 2013
External Application Deadline: October 25, 2013

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

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The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

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