|Posting Number: CPM-8891|
|Position Title: Administrative Assistant|
|Department: Faculty Relations|
|Salary Grade: C|
|Hiring Salary Range: $54,254- $57,301|
|Maximum of Salary Range: $62,788|
|Duration: Continuing Full-Time|
|Hours: 8:30 a.m. - 4:30 p.m.|
Acts as the primary contact and provides administrative assistance to the Executive Director, Faculty Relations and to the Associate Directors, Faculty Relations. Responsible for the day-to-day management of the office of Executive Director and Associate Directors, Faculty Relations by providing directly or indirectly, appropriate administrative support on administrative and union related matters, and ensures close liaison is maintained with the President, Vice-Presidents, Associate/Assistant Vice-Presidents, Deans, Associate Deans, Chairs and Unions. Manages and supports designated projects undertaken by the Executive Director and the management team in Faculty Relations ensuring the effective, efficient and successful implementation of the projects. This position is also responsible for administrating and monitoring of the Faculty Relations operating budget, as well as institutional cost centers associated with the academic employee groups.
High School Graduation, plus related courses. Some post-secondary courses/education preferred.
Minimum of five years secretarial/administrative experience, including experience in dealing with a wide range of contacts in a university setting and/or public sector. Union and Collective Agreement experience preferred.
Demonstrated excellent oral and written communications skills; excellent interpersonal skills; ability to work independently and to set priorities; discretion, tact and diplomacy essential. Must have eagerness and commitment in providing a consistently high level of service. Must deal courteously and effectively with members of the community and the public. Excellent organizational and analytical skills are required. Detailed oriented and have good budgetary knowledge and skills. Intermediate Microsoft Office skills required: Access, Excel, Word and PowerPoint. Experience with Dictaphone and dictation a definite asset.
|Cover Letter Required: Yes|
Thank you for your interest in a career with York University. To apply, please ensure that:
- You have submitted a complete application package (application form*, resume and covering letter) . When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
- Your application package is submitted in one of the following formats: Microsoft Word (.doc), or Adobe (.pdf). If you do not have access to the above programs, you may submit your resume and covering letter in plain text format (.txt). Please note the application form cannot be saved in this format.
Applications are to be submitted to: firstname.lastname@example.org.
On June 1st our application form is going automated!
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.