|Posting Number: YUSA-8893|
|Position Title: Administrative Assistant|
|Department: Office of Student Conflict Resolution|
|Salary: $49, 983|
|Duration: Continuing Full-Time|
|Hours: 8:30 am - 4:30 pm|
Reporting directly to the Director, Student Relations, Office of Student Conflict Resolution, the Administrative Assistant will provide administrative, reception and financial support; including but not limited to the areas of computerized scheduling, answering and screening calls, assisting with correspondence, providing committee and meeting support, record keeping, assisting with financial tasks and statistical reports of the office’s activities and assisting with work-study hiring. The incumbent will be responsible for reviewing and distributing all security reports on Perspectives, Advocate and E-rez, checking and reviewing complaints received and coordinating all administrative activities related to training programs and University Tribunal (UT) hearings. In carrying out the responsibilities of this position, the incumbent will act as the initial contact point for the office.
Completion of high school and some courses at the College level in accounting/bookkeeping and administration is required.
This position requires a minimum of 3 years’ related administrative and budgetary experience involving forecasting and computerized budget administration, program coordination, supervision of staff as well as front-line operation support including dealing with difficult, distressed and/or demanding individuals, and emergency situations, preferably in a post-secondary environment.
Broad knowledge of University rules, regulations, policies and procedures; advanced MS Word, MS Excel and MS PowerPoint skills and intermediate MS Access skills; Experience in using Simplicity and eRez is required; Proficiency in using computerized scheduling software; E-mail (Lotus Notes); ability to obtain and provide accurate information in a clear and concise manner, tact and diplomacy essential; ability to deal courteously and effectively with people; strong initiative, flexibility and integrity; ability to maintain confidentiality, proven ability to work calmly and effectively under pressure of high volume of work and constantly changing priorities and potential difficult, stressful situations; ability to work effectively as a team and independently; ability to meet deadlines concurrent with paying strong attention to detail; mediation and problem solving sills, excellent organizational skills; excellent written and verbal communication skills; strong interpersonal and public relations skills; demonstrated ability in monitoring and reconciling budgetary accounts. Reliability and punctuality are essential. Demonstrated commitment to the values of creating student success: Care, Collaboration, Accountability, Respect, Innovation, Excellence and Inclusion
|Cover Letter Required: Yes|
Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.
Thank you for your interest in a career with York University. To apply, please ensure that:
- You have submitted a complete application package (application form*, resume and covering letter) by 4:30 p.m. on the posted deadline date. When emailing your application package, ensure that you have attached the resume, cover letter, and application form to your email.
- A complete application package has been submitted for each job posting you are applying for.
- You have quoted the appropriate posting number on your application form and in the subject line of your email. Please keep the posting number and position description for future reference or inquiries.
- Your application package is submitted in one of the following formats: Microsoft Word (.doc), or Adobe (.pdf). If you do not have access to the above programs, you may submit your resume and covering letter in plain text format (.txt). Please note the application form cannot be saved in this format.
Applications are to be submitted to: firstname.lastname@example.org.
The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, due to the high volume of applications received only those selected for an interview will be contacted.