Non-Academic Position Postings

Posting Summary
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Posting Number: CPM-9932
Position Title: Executive Assistant to the Dean
Department: Office of the Dean, Faculty of Environmental Studies
Affiliation: CPM
Salary Grade: C
Hiring Salary Range: $55,339 - $58,447
Maximum of Salary Range: $64,044
Duration: Permanent Full-Time
Hours: 8:30am to 4:30pm.
 
Purpose:
The Faculty of Environmental Studies is a leading centre in Canada for teaching and research on environmental and community sustainability issues. The Executive Assistant provides efficient, professional and confidential executive support, to the Dean of the Faculty of Environmental Studies. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with staff, faculty and high-level internal and external contacts and officials, with frequent exposure to confidential information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgment. The Executive Assistant assesses the importance and urgency of issues or problems that arise, prioritizes the issues, and alerts the Dean, Associate Deans, Executive Officer or other senior managers of potential problems or conflicts, and refers matters to department Managers and staff within the Faculty as appropriate.
 
Education:
University degree or equivalent combination of education and experience.
 
Experience:
Minimum of 5 years related experience providing a full range of executive support to a senior leader or administrator of a complex institutional environment. Event planning experience is required. Familiarity with full-time faculty hiring protocols is an asset.
 
Skills:
Excellent communication skills, both oral and written. Proven research and analytical skills. Ability to produce clear and concise documentation and reports. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as in a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long term deadlines. Ability to maintain confidentiality. Experience and proficiency with all computer applications used in the Office of the Dean (Word, Excel, Access, Lotus Notes, etc.). Ability to adapt to change and learn new applications. Thorough knowledge of Faculty and University protocols and governance, including ability to quickly understand and apply policies and procedures. Understanding of and belief in the mission of higher education, research and scholarship. Understanding of issues of diversity and inclusion and the ability to integrate these into all aspects of role. Knowledge of academic collective agreements is an asset.
 
Additional Notes :
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
 
Cover Letter Required: Yes
 
Dates:
Internal Posting Date: May 25, 2016
Internal Application Deadline: Posted until filled
 
Extended Posting Date: May 25, 2016
Extended Application Deadline: Posted until filled
 
External Posting Date: May 25, 2016
External Application Deadline: Posted until filled

Please Note: All applications must be received by 4:30 p.m. on the posted deadline date.

ON JUNE 1ST OUR APPLICATION FORM WENT AUTOMATED! PLEASE CAREFULLY REVIEW THE APPLICATION AND SUBMISSION INSTRUCTIONS AS THEY HAVE CHANGED. AFTER YOUR SUBMISSION, YOU WILL RECEIVE A COPY OF YOUR SUBMISSION AND ATTACHMENTS VIA EMAIL FOR YOUR RECORDS.

Thank you for your interest in a career with York University.

Are you interested in applying to CPM-9932? To apply to this position click the following link to access our online application portal: https://hr2.apps01.yorku.ca/machform/view.php?id=13474

During the application process, please ensure that:

The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

Please note, due to the high volume of applications received only those selected for an interview will be contacted.

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